How to Print Address Labels from Contacts on Mac: A Step-by-Step Guide

Are you tired of manually typing out address labels for your mailing list? Do you want a quick and easy way to print address labels directly from your contacts on your Mac? Look no further! In this article, we'll walk you through the 7 basic steps to mail merge address labels from Excel using Microsoft Word.

Step 1: Prepare Your Excel Spreadsheet

The first step is to prepare your Excel spreadsheet for mail merge. Make sure your columns are labeled clearly and unambiguously, such as First Name, Last Name, Address, City, State, Postal Code, and Country or Region. This will make it easier to arrange, review, and print your mailing labels.

Step 2: Set Up Your Word Document

Open Microsoft Word and create a new document. The screenshot below shows the Address block fields used by Word. For address fields, use the full words such as Address, City, State, Postal or Zip code, Country or Region.

Step 3: Create a Mail Merge

To start the mail merge process, go to the 'Mailings' tab in Word and click on 'Start Mail Merge.' Choose 'Use an Existing List' and select your Excel spreadsheet.

Step 4: Connect Your Excel Spreadsheet

In the 'Select Table' dialog box, choose the worksheet you want to use for the mail merge. If you have multiple worksheets, make sure to select the correct one.

Step 5: Map Your Fields

Map your Excel fields to the corresponding merge fields in Word. For example, you can map the First Name field in Excel to the 'First Name' field in Word.

Step 6: Design Your Labels

Design your labels by inserting a table with the same number of rows and columns as your mailing list. You can also add headers and footers if needed.

Step 7: Print Your Labels

Once you've designed your labels, go to the 'Print' menu and select 'Print Labels.' Choose your label size and layout, and click 'OK' to print your address labels.

That's it! With these simple steps, you can easily mail merge address labels from Excel using Microsoft Word on your Mac. Remember to set up your Excel spreadsheet properly and map your fields correctly for a smooth and efficient printing process.

By following these 7 basic steps, you'll be able to create and print professional-looking address labels in no time. Whether you're sending out invitations, promotional materials, or bills, mail merge is an essential tool that can save you time and effort. So go ahead and give it a try – your contacts will thank you!

How to print address labels from contacts on mac